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06 January 2020

Electronic Payslips (BPEs) are Introduced in the Principality

In 2020, Monegasque businesses will be able, if they so wish, to switch to paperless payslips.  This is a further step towards a digital Principality and is quite significant, as businesses in the private sector generate almost 620,000 payslips every year.  They can therefore count on making savings in terms of time, space and expense, as the cost of a paper payslip is three times higher than that of a digital payslip.

Electronic payslips were authorised by Act No. 1.482 of 17 December 2019 on a digital Principality (Article 39) and gave rise to a Ministerial Decree of 20 December 2019, which sets out the conditions.

The system is flexible, as digitisation is not mandatory.  Employers can choose whether to switch to digital payslips and employees can oppose it, if they wish.  Both also have the option of changing their minds at a later date.  This flexibility is also reflected in the management of digital payslips, since employers can choose to keep the electronic payslips themselves or use a service provider.

The system also protects workers' rights.  Digital payslips are communicated in a private and secure manner and are certified beforehand with an electronic stamp or signature.  They contain exactly the same information and are kept for the same length of time as paper payslips.

Modernity, ecology and economy, with a flexible, protective mechanism;  although digitisation of payslips is not compulsory, it could well be a "win, win, win" New Year's resolution.

As regards civil servants and Government officials, electronic payslips will be issued as a second phase.

 

The advantages of electronic payslips:

Electronic or paperless payslips (BPEs) include the same information and have the same value as a hard copy.  Employers in the private sector who wish to do so can implement them.

Electronic payslips are not compulsory.  If the employer issues them in this format, employees can object, and keep the classic paper version.

Dematerialisation enables businesses to save time and limit consumables (ink, paper, etc.) and archiving constraints.  Employees are also able to store data relating to their career path more easily, particularly with regard to payment of their pension.  The environmental impact is also reduced.

The value of paperless payslips is exactly the same as paper payslips.  The information that must be included on electronic payslips is identical to that on the paper version:  identification of the employer, number of hours worked, etc.

 

 

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